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Create a Demand for Payment
What this document does
A written demand for a sum said to be owed — for goods supplied, services rendered, money lent, rent, or an unpaid invoice. It states how the money came to be owed, what is claimed, and by when the sender wants it. A private communication between the sender and the recipient: no statute requires it, prescribes its form, or fixes a period for it.
Notice
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Demand for Payment
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What else is in it — 5 clauses, 4 optional
- 01
Who the notice is from and to
The head of the notice: the place and date it bears, who it issues from, and everyone it is addressed to. Recipients are entered here rather than through the party picker — a notice is served on its recipients, not agreed with them, and the Sender is its only signatory.
- 02
Subject
The one line a recipient reads first, and the line the notice is later found by in a file. Written by the Sender rather than composed from the facts — those live on other clauses, and a clause cannot read another clause's data.
- 03
How the money came to be owed
The Sender's own account of the dealing the money arises from. Dharaa supplies the lead-in phrase and nothing else — the facts are whatever the Sender writes, because they are the Sender's facts.
- 04
The sum demanded
The sum the Sender is asking for, what it is made up of, and anything already credited against it. Nothing here computes the total: it is the figure the Sender states, and it should be the figure the Sender can stand behind if asked to explain it.
- 05
The demand
The paragraph the instrument exists for: the call to pay, the time allowed, and how to pay. The period is the Sender's own choice — no statute fixes one for a demand of this kind — and nothing in this document computes a date from it.
After it is drafted
Getting it to the recipient
A notice takes effect when it reaches the person it names rather than when it is signed, so how it travels matters about as much as what it says. Registered post with acknowledgement due is the usual choice because it produces both a receipt and a card that comes back; courier and email do the same job where the agreement or the statute allows them. Whichever route it goes by, what it leaves behind is the part worth having.
Keeping the proof it was sent
The postal receipt, the acknowledgement card when it comes back, the courier's tracking printout, the delivery report on an email — whichever way it travelled, that record is what shows the notice went out and when. It tends to matter more later than the notice itself, because a recipient who says nothing reached them is answered by a receipt rather than by a copy of the letter. An envelope that comes back refused or unclaimed is worth keeping unopened for the same reason: refusing a notice is generally not treated as having escaped it.
Letting the period run
The period this notice gives runs from when it reaches the recipient, not from the date it carries — which is why the proof of sending matters for working out when it ends. Moving before it expires tends to undercut the notice, since the point of naming a period is to have given it. If a reply arrives, it is worth keeping with the proof of service: what the other side admits in writing can matter as much as what they refuse.
If the money still does not come
A demand notice is not a step towards any particular forum — it is evidence that a demand was made, and what follows depends on the agreement the debt arises from. An arbitration clause sends it to arbitration rather than to a court. A debt on a written contract may support a summary suit, which is faster than an ordinary one. Failing both, it is an ordinary civil claim. Limitation runs from when the money fell due rather than from this notice, though a written acknowledgement from the other side can start it again — which is one reason a reply is worth keeping. The contract is what decides most of this, so it is the thing to have in hand when you take advice.